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    FAQ for exhibitors


    General

    What do I do if my address changes?

    Please send any changes to your contact or address information in written form to the Leipziger Messe GmbH at aussteller@leipziger-buchmesse.de. Please note that after the invoice has been issued, a processing fee of € 35.00 will be charged.

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    Parcel Delivery at the Fair

    Packages will be delivered to exhibitor stands between 8:00 am and 5:00 pm during the set-up and throughout the duration of the trade fair. Shipments must be addressed as follows:

    Name of event
    Name of recipient/company
    Hall/stand number
    Messe-Allee 1
    04356 Leipzig

    Find detailed information in the sample order form of the Leipziger Messe GmbH. http://www.leipziger-messe.com/exhibitor/registration-ordering/order-pad/

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    Where can I park during the trade show?

    To park on the Leipzig Messe grounds, you must purchase a ticket. You can purchase it in the online shop for exhibitors under Services starting in January, or on-site from the Wednesday before the trade fair until Thursday at noon.

    You will receive the access data for the shop with your stand registration per post.

    No parking ticket is necessary for the set-up and disassembly. A copy of the assignment is your access authorisation for you and your team.

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    What is the starter package for first-time exhibitors?

    This offer applies to all exhibitors who rent their own exhibition space (from 4m²) and who have not had their own stand in the last three years, at the joint presentation of authors or in the "Marktplatz Druckgrafik" at the Leipzig Book Fair. The free services included are intended to help you prepare your own exhibition space and thus make sure you have a successful trade fair premiere. You do not have to order this. The services of the starter offer will be sent to you automatically after confirming your registration, as long as the exhibitor registration is submitted to the Leipziger Messe by 10 November.

    Download the PDF here (PDF, 1.4 MB).

    In our guidelines you can find tips and help for your first trade show appearance.

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    What is the media fee?

    The media fee is obligatory for all main and co-exhibitors and includes entry in the alphabetical list of exhibitors in the printed book fair guide, as well as in all digital trade fair media.

    The fee is calculated based on the valid pricelist sent to the main exhibitor. The media fee for co-exhibitors is included in the co-exhibitor fee. For the details of the media fee, please refer to the special conditions of participation (PDF, 97.4 kB) of the registration at https://www.leipziger-buchmesse.com/Exhibitor/Registration-and-ordering/

    NEUREUTER FAIR MEDIA

    We have contracted NEUREUTER FAIR MEDIA GmbH exclusively for the production of the exhibitor directory for the Leipzig Book Fair as well as the advertising campaign. Other publishers that produce similar catalogues and directories

    are not authorised by us. We strongly recommend that you read all offers and forms from other companies carefully and look closely at the "fine print".

    Book media services in the new media shop

    Main exhibitors can book all media services offered by Neureuter Fair Media starting 11 November 2019 via their customer account in the "Medienshop". These include, for example,

    entries in the Book Fair Guide or in the online directory of exhibitors as well as advertisements in our programme booklets, and logo entries in the list of exhibitors or online banners. You will receive the access data to your customer account by the beginning of November. http://www.leipziger-messe.de/kundenkonto.

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    Have you lost the login credentials to your customer account?

    Please send a short message to aussteller@leipziger-buchmesse.de and we will send you a message with new login credentials.

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    Book sales at the trade fair

    Starting at Leipzig Book Fair 2020 exhibitors are permitted to sell books directly at their stands and at events on the exhibition grounds. These sales are subject to certain conditions. The general and special participation conditions, as well as the technical guidelines of Leipziger Messe and compliance with the German Book Price Fixing Act (Buchpreisbindungsgesetz), must be observed. The special conditions of participation and our exhibitor FAQ about book sales can be found here...

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    When will I get the invoice for the trade fair rental?

    Leipziger Messe GmbH will send the fair rental invoice to the exhibitors by post approx. 6 weeks before the start of the fair.

    Invoices for services will be issued approx. 4 weeks after the trade fair.

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    Can I cancel my registration?

    Cancellation of registration prior to confirmation by the exhibitor must be notified in writing to Leipziger Messe. The cancellation fee is 350,00 EUR plus VAT.

    Once the registration has been confirmed, the exhibitor may not withdraw from the contract or reduce the stand area. The entire exhibitor rent fee is to be paid.

    (see also general and special conditions of participation)

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    Set-up and disassembly

    Stand construction:

    Self-builders

    • Monday, 9 March 2020, 7:00 am to 8:00 pm
    • Tuesday, 10 March 2020, 7:00 am to 12:00 am
    • Wednesday, 11 March 2020, 7:00 am to 8:00 pm

    Complete stands can be set up starting Wednesday, 11 March 2020, 9:00 am.

    Last-Minute Counter:

    The Last Minute Counter is across from the Project Management Office in the Glass Hall.

    Individual services like additional exhibitor passes, tickets for programme participants or parking tickets can be purchased here at short notice.

    • Wednesday, 11.03.2020 9:00 am to 6:00 pm
    • Thursday, 12.03.2020 8:00 am to 12:00 pm

    Stand dismantling:

    • Sunday, 15 March 2020, 6:00 pm to 12:00 am

    (Transport vehicles will not be allowed into the exhibition grounds until the aisle carpets have been picked up and cleared by the staff of Leipziger Messe.)

    • Monday, 16 March 2020, 7:00 am to 8:00 pm
    • Tuesday, 17 March 2020, 7:00 am to 8:00 pm

    Set-up and dismantling times beyond the specified periods require a written request by the exhibitor and written approval by Leipziger Messe and are subject to a charge.

    A copy of the stand allocation acts as your access authorisation to the site for set-up and disassembly.

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    Exhibitor registration/Stand planning

    Registration as an exhibitor

    Exhibitor registration can only be done online via the following link: http://www.leipziger-buchmesse.com/becomeanexhibitor/

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    Important dates

    Registration as an exhibitor

    • Registration deadline for instant bookings: 10.05.2019
    • Registration deadline for early bookings/beginning of stand allocations: 10.09.2019
    • Late registration with additional fee starts: 10.01.2020
    • Eligibility for the first time exhibitors starter package is only valid with registration by: 10.11.2019
    • Start of stand allocation: January
    • Registration documents for the collective stands of independent publishers, audio books, reference/academic books, calendar of the Börsenverein des Deutschen Buchhandels e.V.: from September 2019

    Registration programme

    • Registration deadline for children's and youth programme: 01.11.2019
    • Registration deadline for education focus programme: 01.11.2019
    • Registration deadline for conference programme: 30.11.2019
    • Registration deadline for Leipzig reads programme: 30.11.2019

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    Until when can I register as an exhibitor?

    Use the early exhibitor registration to benefit from reduced rental fees.

    For registrations after 10 January 2020, a late booking fee of €250 per stand will be applied due to the short processing time. In general, exhibitor registration and confirmation is possible up to four weeks before the event, at the discretion of Leipziger Messe.

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    Stand staff

    Leading up to the fair, please make sure that each member of your team has an exhibitor pass or other access authorisation (e.g. trade visitor ticket). Additional exhibitor passes can be purchased in the online shop under Services starting in January. The ticket shop for trade visitors opens in the beginning of January.

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    When and how should the stand be staffed?

    Your own stand

    • On all four days of the fair, at least from 10:00 am to 6:00 pm

    Collective stands of the Börsenverein des Deutschen Buchhandels and the Leipzig Book Fair

    • As a rule, the respective stand organisers are responsible for on-site support. Attendance is not mandatory but generally possible.
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    How do I register as a co-exhibitor/additional represented company?

    Co-exhibitors/additional represented companies must always be registered by the main exhibitor. You can register via the online exhibitor registration or by sending an e-mail to aussteller@leipziger-buchmesse.de. The exhibitor must pay a fee for each co-exhibitor/additional represented company (see special conditions of participation).

    For each co-exhibitor, the main exhibitor receives a free exhibitor pass. Co-exhibitors are listed in the list of exhibitors (print and online).

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    Stand decoration

    When decorating your stand, please read our technical guidelines regarding fire protection on the exhibition grounds. You can find this PDF under http://www.leipziger-buchmesse.com/becomeanexhibitor/

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    Where can I find the individual stand sizes, construction options and prices?

    An overview of all construction options and price per m² is on our website under http://www.leipziger-buchmesse.com/becomeanexhibitor/. We can also answer your questions by phone or e-mail.

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    Is it possible to get a certain stand location?

    Please provide detailed information when submitting your exhibitor stand location request. The responsible project manager will begin placing the exhibitors in mid-September after registration has been completed. However, we cannot guarantee your requested location.

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    Programme

    How can I register events at the fair or in the city and what will it cost?

    Participation in events such as the Leipzig reads programme, conference programme and MCC programme is generally reserved for the exhibiting publishers of the Leipzig Book Fair and Manga-Comic-Con. After registration, the main exhibitors will receive an e-mail in September with the login credentials for the event registration. (Main exhibitors should inform their co-exhibitors.) The Leipzig Book Fair reserves the right to make a selection from the registrations received.

    A registration fee of €35 will be charged for each registered event.

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    Registration for programme partners, participants and authors

    For contributors, authors or programme partners who support your events, you can order day tickets at a reasonable price prior to the Book Fair. You will receive the proper form when you register your events for Leipzig reads.

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    When do I need to register my event by?

    The deadline for registering events as part of the Children and Youth programme and the "Focus Education" programme is 01 November.

    For the regular Leipzig reads and conference programme, the registration deadline is 30 November.

    For further questions regarding your programme planning, please contact leipzig-liest@leipziger-buchmesse.de.

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    How can I participate in the opening event or trade fair party?

    All exhibitors at the Leipzig Book Fair have the opportunity to take part in our extensive social programme: Traditionally, the opening of the Book Fair and the awarding of the "Leipzig Book Prize for European Understanding" will take place at 7:00 pm on the Wednesday before the start of the fair in the New Gewandhaus in Leipzig. The trade show party takes place on Friday starting at 8:00 pm and is subject to a charge. Your company will receive invitations to all events in the mail at the end of January/beginning of February. If you have any questions, please contact our protocol department:

    Ms Kathrin Gruhn at
    +49 341 6 78-8124 or
    k.gruhn@leipziger-messe.de

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    Booking services

    Ordering services in the exhibitor shop

    Main exhibitors can book all media services offered by Neureuter Fair Media starting November 2019 via their customer account in the "Medienshop". These include entries in the Book Fair Guide or in the online exhibitor directory, as well as advertisements in our programme booklets, logo entries in the exhibitor directory or online banners. You will receive the access data to your customer account by the beginning of November. www.leipziger-messe.de/kundenkonto

    All other services, such as parking tickets, stand cleaning, security, exhibitor passes (subject to a charge), customer invitations, rental furniture and graphic or communication offers can be ordered in the shop for exhibitors under Services starting in early January 2020.

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    Exhibitors' passes

    As an exhibitor, you will receive free exhibitor passes (see special conditions of participation) at your disposal, depending on the size of the stand you booked. You will also receive a free exhibitor pass for each registered co-exhibitor. Additional exhibitor passes can be purchased via the online shop for exhibitors starting in January.

    The exhibitor passes authorise the holder to use the MDV in selected zones during the trade fair, to travel to and from the trade fairgrounds, and to enter the trade fair grounds from 8:00 am to 7:00 pm.

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    Client Invitations

    To make it easier for your customers to visit the fair, you can purchase vouchers for admission tickets. The customer invitations in digital or printed form can be purchased via the online shop for exhibitors. Billing will take place after the book fair (only for redeemed vouchers) at the price of the "Day Ticket for Trade Visitors".

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    How will I be listed as an exhibitor in the exhibitor directory?

    The media fee guarantees that you will be listed in the alphabetical exhibitor directory, the printed book fair guides and in all digital trade fair media.

    Should you wish to make use of additional services, you can book these starting in November in the online shop for exhibitors with Neureuter Fair Media GmbH.

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