FAQ for exhibitors
Exhibitor registration/Stand planning:
What do I do if my address changes?
Please send any changes to your contact or address information in written form to the Leipziger Messe GmbH at email@example.com. Please note that after the invoice has been issued, a processing fee of € 37.00 will be charged.
Parcel Delivery at the Fair
Packages will be delivered to exhibitor stands between 8:00 am and 5:00 pm during the set-up and throughout the duration of the trade fair. Shipments must be addressed as follows:
Name of event
Name of recipient/company
Find detailed information in the sample order form of the Leipziger Messe GmbH. http://www.leipziger-messe.com/exhibitor/registration-ordering/order-pad/
Where can I park during the trade show?
To park on the Leipzig Messe grounds, you must purchase a ticket. You can purchase it in the online shop for exhibitors under Services starting in March, or on-site from the Wednesday before the trade fair until Thursday at noon.
You will receive the access data for the shop with your stand registration per post.
No parking ticket is necessary for the set-up and disassembly. A copy of the assignment is your access authorisation for you and your team.
What is the starter package for first-time exhibitors?
This offer applies to all exhibitors who rent their own exhibition space (from 4m²) and who have not had their own stand in the last three years or in the "Marktplatz Druckgrafik" at the Leipzig Book Fair. The free services included are intended to help you prepare your own exhibition space and thus make sure you have a successful trade fair premiere. You do not have to order this. The services of the starter offer will be sent to you automatically after confirming your registration, as long as the exhibitor registration is submitted to the Leipziger Messe by 10 January.
Download the PDF here (PDF, 1.4 MB).
In our guidelines you can find tips and help for your first trade show appearance.
What is the media fee?
The media fee is obligatory for all main and co-exhibitors and includes entry in the alphabetical list of exhibitors in the printed book fair guide, as well as in all digital trade fair media.
The fee is calculated based on the valid pricelist sent to the main exhibitor. The media fee for co-exhibitors is included in the co-exhibitor fee. For the details of the media fee, please refer to the special conditions of participation (PDF, 104.6 kB) of the registration at https://www.leipziger-buchmesse.com/Exhibitor/Registration-and-ordering/
NEUREUTER FAIR MEDIA
We have contracted NEUREUTER FAIR MEDIA GmbH exclusively for the production of the exhibitor directory for the Leipzig Book Fair as well as the advertising campaign. Other publishers that produce similar catalogues and directories
are not authorised by us. We strongly recommend that you read all offers and forms from other companies carefully and look closely at the "fine print".
Book media services in the media shop
Main exhibitors can book all media services offered by Neureuter Fair Media starting 10. November 2020 via their customer account in the "Medienshop". These include, for example, entries in the Book Fair Guide or in the online directory of exhibitors as well as logo entries in the list of exhibitors or online banners. You will receive the access data to your customer with your stand admission. http://www.leipziger-messe.de/kundenkonto.
Have you lost the login credentials to your customer account?
Please send a short message to firstname.lastname@example.org and we will send you a message with new login credentials.
Book sales at the trade fair
Starting at Leipzig Book Fair 2020 exhibitors are permitted to sell books directly at their stands and at events on the exhibition grounds. These sales are subject to certain conditions. The general and special participation conditions, as well as the technical guidelines of Leipziger Messe and compliance with the German Book Price Fixing Act (Buchpreisbindungsgesetz), must be observed. The special conditions of participation and our exhibitor FAQ about book sales can be found here...
When will I get the invoice for the trade fair rental?
Leipziger Messe GmbH will send the fair rental invoice to the exhibitors by post approx. 6 weeks before the start of the fair. with your registration you can choose e-mail.
Invoices for services will be issued approx. 4 weeks after the trade fair.
Can I cancel my registration?
Cancellation of registration prior to confirmation by the exhibitor must be notified in writing to Leipziger Messe. The cancellation fee is 365,00 EUR plus VAT.
Once the registration has been confirmed, the exhibitor may not withdraw from the contract or reduce the stand area. The entire exhibitor rent fee is to be paid.
(see also general and special conditions of participation)
Set-up and disassembly
- Monday, 24 May 2021, 7:00 am to 8:00 pm
- Tuesday, 25 May 2021, 7:00 am to 12:00 am
- Wednesday, 26 May 2021, 7:00 am to 8:00 pm
Complete stands can be set up starting Wednesday, 26 May 2021, 9:00 am.
The Last Minute Counter is across from the Project Management Office in the Glass Hall.
Individual services like additional stand constructions services or parking tickets can be purchased here at short notice.
- Wednesday, 26.05.2021 9:00 am to 6:00 pm
- Thursday, 27.05.2021 8:00 am to 12:00 pm
- Sunday, 30 May 2021, 6:00 pm to 12:00 am
(Transport vehicles will not be allowed into the exhibition grounds until the aisle carpets have been picked up and cleared by the staff of Leipziger Messe.)
- Monday, 31 May 2021, 7:00 am to 8:00 pm
- Tuesday, 1 June 2021, 7:00 am to 8:00 pm
Shorter stand dismanteling in hall 2: Sunday, 30 May 2021, 6 pm to Monday, 31 May 2021, 12 pm.
Set-up and dismantling times beyond the specified periods require a written request by the exhibitor and written approval by Leipziger Messe and are subject to a charge.
You need a copy of the stand allocation as your access authorisation to the site for set-up and disassembly.
Exhibitor registration/Stand planning
Registration as an exhibitor
Exhibitor registration can only be done online via the following link: http://www.leipziger-buchmesse.com/becomeanexhibitor/
Registration as an exhibitor
- Registration deadline/beginning of stand allocations: 10.09.2020
- Late registration with additional fee starts: 10.01.2021
- Eligibility for the first time exhibitors starter package is only valid with registration by: 10.11.2020
- Start of stand allocation: January
- Registration documents for the collective stands of independent publishers, audio books, reference/academic books, calendar of the Börsenverein des Deutschen Buchhandels e.V.: from August/September 2020
- Registration deadline for children's and youth programme: 01.11.2020
- Registration deadline for education focus programme: 01.11.2020
- Registration deadline for conference programme: 30.11.2020
- Registration deadline for Leipzig reads programme: 30.11.2020
Until when can I register as an exhibitor?
Use the early exhibitor registration to benefit from reduced rental fees.
For registrations after 10 January 2021, a late booking fee of €2560 per stand will be applied due to the short processing time. In general, exhibitor registration and confirmation is possible up to four weeks before the event, at the discretion of Leipziger Messe.
Leading up to the fair, please make sure that each member of your team has an exhibitor pass or other access authorisation (e.g. trade visitor ticket). Additional exhibitor passes can be purchased in the online shop under Services starting in March.
When and how should the stand be staffed?
Your own stand
- On all four days of the fair, at least from 10:00 am to 6:00 pm
Collective stands of the Börsenverein des Deutschen Buchhandels and the Leipzig Book Fair
- As a rule, the respective stand organisers are responsible for on-site support. Attendance is not mandatory but possible.
How do I register as a co-exhibitor/additional represented company?
Co-exhibitors/additional represented companies must always be registered by the main exhibitor. You can register via the online exhibitor registration or by sending an e-mail to email@example.com. The exhibitor must pay a fee for each co-exhibitor/additional represented company (see special conditions of participation).
For each co-exhibitor, the main exhibitor receives a free exhibitor pass. Co-exhibitors are listed in the list of exhibitors (print and online).
The application form for co-exhibitors or additional firm represented can be found here (PDF, 660.1 kB).
Exhibitors are not entitled to sublet or otherwise transfer stands allocated to them to third parties or to advertise for third companies without the approval of Leipziger Messe (see also General Conditions of Participation).
When decorating your stand, please read our technical guidelines regarding fire protection on the exhibition grounds. You can find this PDF under http://www.leipziger-buchmesse.com/becomeanexhibitor/
Where can I find the individual stand sizes, construction options and prices?
An overview of all construction options and price per m² is on our website under http://www.leipziger-buchmesse.com/becomeanexhibitor/. We can also answer your questions by phone or e-mail.
Is it possible to get a certain stand location?
Please provide detailed information when submitting your exhibitor stand location request. The responsible project manager will begin placing the exhibitors in January after registration has been completed. However, we cannot guarantee your requested location.
How can I register events at the fair or in the city and what will it cost?
Participation in events such as the Leipzig reads programme, conference programme, programme Fokus Bildung and MCC programme is generally reserved for the exhibiting publishers of the Leipzig Book Fair and Manga-Comic-Con. After exhibitor registration, the main exhibitors will receive stand admission with the login credentials for the online event registration. The Leipzig Book Fair reserves the right to make a selection from the registrations received.
A registration fee of €37 will be charged for each entered event in our calender.
When do I need to register my event by?
For the regular Leipzig reads, conference programme and programme Fokus Bildung, the registration deadline is
15 January 2021.
For further questions regarding your programme planning, please contact firstname.lastname@example.org.
Ordering services in the exhibitor shop
Main exhibitors can book all media services offered by Neureuter Fair Media starting November 2020 via their customer account in the "Medienshop". These include entries in the online exhibitor directory, logo entries in the exhibitor directory or online banners. You will receive the access data to your customer account with your stand admission. www.leipziger-messe.de/kundenkonto
All other services, such as parking tickets, stand cleaning, security, exhibitor passes (subject to a charge), customer invitations, rental furniture and graphic or communication offers can be ordered in the shop for exhibitors under Services starting in early March 20201.
As an exhibitor, you will receive free exhibitor passes (see special conditions of participation) at your disposal, depending on the size of the stand you booked. You will also receive a free exhibitor pass for each registered co-exhibitor. Additional exhibitor passes can be purchased via the online shop for exhibitors starting in March.
The exhibitor passes authorise the holder to use the MDV in selected zones during the trade fair, to travel to and from the trade fairgrounds, and to enter the trade fair grounds from 8:00 am to 7:00 pm.
To make it easier for your customers to visit the fair, you can purchase vouchers for admission tickets. The customer invitations in digital form can be purchased via the online shop for exhibitors.
How will I be listed as an exhibitor in the exhibitor directory?
The media fee guarantees that you will be listed in the directory, the printed book fair guides and in all digital trade fair media.
Should you wish to make use of additional services, you can book these starting in November in the online shop for exhibitors with Neureuter Fair Media GmbH.
In addition to the hygiene concept of the Leipzig Trade Fair, special regulations apply to Manga-Comic-Con and the Lipzig Bookfair.
The hygiene concept and the special regulations can be found here.